11th Meeting Minutes—Jul 30, 2022.

Date:Saturday, 30 July  2022

Follow up from 10th General Meeting (Recap & Update) 
1.Payment update for the condolence message in the Kantipur daily newspaper  
2.Update on Request for Co-working Space for Ujjwal Thapa Foundation (By Erica Adhikari) 
3.SEBS Networking Forum | Update on events  
4.Support requests by SEE grads and Olympiad participants 
5.FOBS Rep 
6.Constitution amendment 
7.SEBS policies 

New/Recent discussion for 11th General Meeting
1.Financial Update 
2.Scholarship for post SEE 
3.Works needed to be completed before AGM 
4.Regarding the death of sushil bhai: treating
5.Seeking financial support for SAT and college application (Kalpana 3000E) 
6.School’s strategic assessment update 
7.Possibility of Golden Jubilee Funds 
8.Support for clubs in school 
9.SEBS financial Policy approval which is shared in teams under the head finance
10.Budget approval- Will be shared with you by today evening   
11.Audit report- appointing auditor 
12.Youth leadership

Follow up from 10th Meeting

S.N. AgendaBriefingTimeslotRemarks
1Payment update for the condolence message in the Kantipur daily newspaper   Tilak2 minFollow up with FOBS and school (1/3) 
2Update on Request for Co-working Space for Ujjwal Thapa Foundation (By Erica Adhikari)  Pratisksha3 minApproved
3SEBS Networking Forum | Update on events   5 minDone 
4Support requests by SEE grads and Olympiad participantsVijay DaiIn recent discussion 
5FOBS Rep  5 minTime commitment (SEBS viewpoint)  
6Constitution amendment  Shamir5 min3 times District committee – 1 no point not valid  
7SEBS Policies 
Total20 min
New/Recent Discussion for 11th General Meeting:
SNAgendaBreifingTimeRemarks
1Financial UpdateTilak5Min  Proper information by Saturday  
2Scholarship for post SEE .

a.Seeking financial support for SAT and college application (Kalpana 3000E
b.Support for clubs in school  
Vijay10Min  Need to connect with other colleges(Post SEE), availability in SEBS, Fruitful outcome from the Olympiad 
— To how many students and on what basis?,  
Club support—idea expertise, clubs should jointly use the fund and conduct the program,  
Tilak——fund allocate, its source, cant be managed from SEBS budget from SEBS, (only for clubs, SEBS college application fund (collect publicly) – draft an email to SEBSers or post for the potential sponsers for these programs 
3Works needed to be completed before AGM  Vijay Dai, Dhan Dai10Min Aug 20 (cant happen),  
Progress report –Financial report- old report (Present by me) 
4Regarding the death of sushil bhai: treating   Condolence— 
What kind of support? Their need, formally email to Roshan Dai from SEBS (reach out after 45 days—Prithvi Dai 
5School’s strategic assessment updateVijay Dai  SEBS given the lead role, TOR and MOU by Bidhan dai, 2 parts—academic & soft school,  
schools masterpan find out, 15 lakhs –financial and human recourse policy  
6Possibility of Golden Jubilee FundsTilakAlumni Building from Alumni fund raising, 1 crore fund raising, design by Puskar Dai, 
–budget fix in next meeting after land allotment,  
— joint meeting EXcom- School, BOT, FOBS  
7SEBS financial Policy approval which is shared in teams under the head financeBudget and financial policy if has to be changed, the committee has right to amend it till AGM , policy has been passed by the excom  
8Budget approval- Will be shared with you by today evening    Budget was prepared and presented—  In teams , 
 CEO- 48000,  
Overall salary- 78000 
 Printing- 10,000 
Telephone and internet-  
 BNKS support 
Event Expenditure 
Member Support 
 BBC- 13% Interest 
 Revenue generate- Batch donation, 60000 from  
Merch donation- 10 SEBS Venture- average  5 lakhs  
 (In Dertail—Teams/ Financial section)
9Audit report- appointing auditor  Tilak Discontinuing with t he one who used to audit (Tirtha Silwal),  
— if monthly report preparing agent can do it under 15000,  
 
For Audit report, the full responsibility is given to the Treasurer and the members present at the meeting agreed with the decision proposed by  
Tilak  
10Youth leadership  A1 and 11 start from next week after 11 studensts come 

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