12th Meeting Minutes—September 14, 2020.

Date: September 14, 2020
Venue: Online via Zoom

Chairperson: Rastra Bhushan Khadka

Attendees:

Absentees:

Agendas:

Decisions:

Note of thanks
The chairperson thanked all the members of the executive committee for successfully organizing the 38th AGM of SEBS. The AGM of historical in its own way as it was the first online AGM conducted by SEBS. The executive committee decided to thank all the SEBSers who participated in the AGM. The executive committee expressed its gratitude to the AGM for approving the Annual Progress Report, Audit Report and the SEBS Data Policy as well as proposal to form the following standing committees:

Tax Clearance
SEBS is yet to clear due payment for this year’s taxes. TilakDhital will coordinate with office secretariat Goma Sharma to prepare all documents and make payments as soon as possible.

SEBS renewal
The executive team is following up regularly with CDO officials to expedite renewal process of SEBS. In this regard, Supun Dahal, in coordination with RastraBhushanKhadka and Goma Sharma will prepare all the required documents.

Formation of SEBS Anti-Harassment and Anti- Discrimination Standing Committee and Appointment of Members
The executive committee as per the decision of the 38th AGM decided to form the SEBS Anti-Harassment and Anti- Discrimination (SAHAD) Standing Committee. The executive committee also decided to appoint the following committee members after a formal meeting with all interested SEBSers.

Committee Members appointed are as follows:

5191D Mansi Dahal- Co- Lead
3140D Bikash Gupta- Co- Lead
4051D Supun Dahal- Excom representative
685C BarshaDharel- Spokesperson
041C KaushalSapkota
417D ManusmritiBaral
8082D SamkishyaDhami
647D PrakritiShrestha
8066D Saara Chand

The major responsibilities of the team will be to coordinate with Budhanilkantha School, SEBS, FOBS and all related stakeholders to conduct programs and activities to discourage discrimination and harassment within BNKS.

Formation of SEBS – BNKS Support Standing Committee and Appointment of Members
The executive committee as per the decision of the 38th AGM, decided to form the SEBS – BNKS Support Standing Committee. The executive committee also decided to appoint the following committee members:

Committee Members appointed are as follows:

978A Hemendra Bohra – Coordinator and Ex-Com Representative
590B Srijana Chettri

The major responsibilities of the standing committee will be to coordinate and support Budhanilkantha School specially in the areas of college placement, students counseling in relation to college placement, growth and development of academic and extracurricular activities of student and school’s IT policy and IT infrastructure.

Formation of SEBS – Emergency Support and Relief Standing Committee and Appointment of Members
The executive committee as per the decision of the 38th AGM, decided to form the SEBS – Emergency Support and Relief Standing Committee. The executive committee also decided to appoint the following committee members:

Committee Members appointed are as follows:

Saugat P Lama – Coordinator and Ex-Com Representative (Vice President)
Supun Dahal – Ex-Com Representative (General Secretary)
Tilak Dhital – Ex-Com Representative (Treasure)

The major responsibilities of the standing committee will be to maintain “SEBS Emergency Fund” and its management. Committee will coordinate with other SEBS related organizations and SEBSers to organize fund raising events for the “SEBS Emergency Fund”. The committee will review the applications received from SEBSers who are in need of financial support because of natural disaster and other natural calamities and health issues and request the executive committee for the approval of the financial support. The committee will also maintain “SEBS Emergency Fund” account which will have the following signatories.

Appointment of SEBS- BNKS golden jubilee ad-hoc committee
Budhanilkantha School will be celebrating its golden jubilee in 2022 and to make it a grand celebration a team of SEBSers will coordinate with the school. The AGM has given the responsibility to the first three batches for BNKS Golden Jubilee Celebration Adhoc Committee. For the initial 4 to 6 months these members will work to define the framework and talk with BNKS. Once the initial framework is finalized 2 members from each batch with at least one batch representative will be added to the committee. The ad-hoc committee will be converted to full working committee later. RastraBhushanKhadka is representing the excom in that team.

Other members are:

SEBS institutional appraisal
SEBS has been going through a lot of turmoil in recent times and it has come to a point where the members need to look back at the vision and mission of this organization and how we have been performing so far. SantoshBisht (131 A) has suggested conducting institutional appraisal of the organization to understand the current situation and to provide a strong framework for the organization to run in the future days.

The excom will meet with batch representatives of batches A, B, C and D separately and choose two representatives from each batch alphabet who will form a core team to work in institutional appraisal.

As all the agenda set for the meeting was discussed and there were no new topics, the chairperson thanked the members for their time, wished everyone to stay safe and concluded.

As all the agenda set for the meeting was discussed and there were no new discussion topics, the chairperson thanked the members for their time, wished everyone to stay safe and take care and concluded.

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